Welcome to the ASQ Online Getting Started
Tutorial for Providers. This tutorial will walk you through all the basic
steps to help get you started as a Provider. Navigating ASQ Online To log in to ASQ Online, go to
www.asqonline.com and enter your username
and password. ASQ Online is set up so that you can easily
navigate through the system using the top
navigation menu and the Quick Links. At the top of each ASQ Online page, you will find
the top navigation menu. This menu will take you to the different pages of
ASQ Online, including... your Home page, My Profile, Program, Child
Profiles, Screening Management, Reports,
and (if applicable) Family Access. On the left-hand side of each ASQ Online page,
you will find the Quick Links. The list of Quick Links provided is specific to the
page you are currently viewing. Quick Links are designed to help you complete
various tasks within the different pages of the
site. The Help Quick Link will always appear as the last
Quick Link, no matter what page of ASQ Online
you are viewing. The Help page provides up-to-date information
on ASQ Online including... FAQs, Tutorials, User Manuals, contact
information, and other online help documentation. Your Role: Provider As a Provider, you are responsible for entering
the screening information for all children assigned
to you. The links found on the top navigation menu are
specific to your role as Provider. The Home page is where you can access Child
Profiles, Screenings, and Help items. The My Profile page is where you can view and
edit your profile information, change your
password, create and manage your personal notes and files, view your user access, view a list
of children assigned to you, and create personal alert messages regarding various functions in
ASQ Online. The Program page is where you can view your
program's details and view and search a list of all
users in your program. The Child Profiles page is where you will
manage all Child Profiles assigned to you, add new Child Profiles, add caregivers, and add
and view child screenings. The Screening Management page is where
you can: Schedule screening tasks and non-
screening tasks Generate and print screening and follow-up
materials Create your own personal documents and groups
of documents And keep track of scheduled tasks for all children
assigned to you. The Reports page is where you can generate
individual child reports and aggregate child
reports for all children assigned to you. And finally, if you are a Family Access subscriber,
the Family Access page is where you will create
and manage your Family Access web page used for online questionnaire completion, and
accept or reject screenings that have been
submitted to you through Family Access. Adding Child Profiles When you first login, you might notice that you
already have access to some Child Profiles. That is because your Program Administrator has
assigned these children to you. But you also have the ability to enter Child
Profiles as a Provider. Any Child Profiles that you enter as a Provider will
automatically be assigned to you, and you have the ability to enter their screening
information and make any follow-up and referral
decisions. There are 2 steps to adding Child Profiles before
you are able to enter screening data. You will first need to add the Child Profile, and
then you will need to add a Caregiver Profile to
that child. To add a Child Profile, go to the Child Profiles
page by selecting Child Profiles from the top
navigation menu. Select the Add Child Profile Quick Link. Enter the required information. (Required fields
are indicated by a red asterisk.) Then click the
Save button. Next, you will need to add at least one caregiver
to the Child Profile. The caregiver is a parent, foster parent, or other
relative in charge of the care of this child. From the child's profile page, click the Add New
Caregiver Quick Link. Enter in the required information, indicated by a
red asterisk. Then click the Save button. If a caregiver already exists within your program,
you can add the existing caregiver to a Child
Profile. From the child's profile page, click the Add
Existing Caregiver Quick Link. Under the caregiver profile list tab, click Add to
the right of the caregiver name. The caregiver will
then be associated with that child. Entering Screening Data Once you have created the Child Profile and
added at least one Caregiver Profile to that child, you are now able to enter questionnaire data for
the child. Screening data can be entered 2 ways: The Long
Form or the Short Form. The Long Form looks just like the paper
questionnaires, but without the pictures. The Short Form only has the spaces to enter the
answers, and is intended for quick and easy data
entry. To enter a screening for a child, go to the Child
Profiles page by selecting Child Profiles from the
top navigation menu. Select the name of the child to whom you would
like to add screening data. From the child's profile, click the Add Screening
Quick Link. Note: If you have not uploaded a consent form to
the child's profile, a message will appear that
says, "This child does not have a consent form on file. Is it OK to continue?" You can still
enter a screening without a consent form in the
system, by clicking OK. Select the caregiver who completed the screening
from the drop-down menu. Select the questionnaire type from the drop-down
menu. Note that if keycodes have not been entered into
your program, you will be unable to select
anything and thus unable to create a screening. If you encounter this issue, contact your Program
Administrator to ensure that keycodes have been
entered into your program. Select either the Long or Short Form. Enter the screening date. ASQ Online will then
recommend the interval. When finished, click
Save. Next, fill out each area of the questionnaire. For
each question, select either Yes, Sometimes, Not
Yet, or Response Missing. You can also click the comment icon to enter any
comments. Use the tabs at the top of the page or the arrow
icons at the bottom to jump to each area of the
questionnaire. When you finish an area, cilck the Save in
Progress button to save your work. By saving in progress, you can leave a
questionnaire incomplete and come back to it at a
later time. When finished, click the Finalize button. Once
you click Finalize, you will be unable to alter the questionnaire data and your program will be
charged for the screening. Once finalized, the Information Summary Sheet
will appear and the questionnaire will be available
within the Screenings section of the Child Profile. Create Follow-Up Tasks & Generate Packets To aid in the screening and follow-up process,
you can use the Screening Management page
of ASQ Online to create follow-up tasks, generate materials, and keep track of all
screenings for the children to whom you are
assigned. From the Screening Management page, you
can: Schedule a screening task or non-screeing task,
such as a follow-up task. View a list of screenings due to be mailed to
caregivers; a list of screenings that have been
mailed to caregivers but not yet returned to you; and a list of scheduled screening tasks that have
been completed. View a list of non-screening tasks that are due,
and tasks that have been completed. View and print system-created packets, and view
and print program packets created by your
Program Administrator. A packet is a set of documents that can be
printed and mailed together. Create your own packets to send to caregivers of
children to whom you are assigned. And finally, from this page you can view and print
documents provided by the ASQ Online system, view and print program documents created by
your Program Administrator, and view, print, and
create personal documents. For more information on Screening Management,
please see Section 7 Screening Management
of the Provider User Manual. Reports Within ASQ Online, there are multiple reports you
can generate, pulling together aggregate data
from your assigned children. You can choose to download these reports as
PDF files, CSV files, or you can preview the
report in a separate browser window. To run a report, go to the Reports page by
selecting Reports from the top navigation menu. This page will give you a list of all reports
available to you to generate. Click the name of
the report you would like to generate. When running reports, there are many ways to
generate any one report so that it includes as
much or as little information as you would like. Each report has its own set of criteria that can be
narrowed down to include the information most
relevant to your report. These criteria are listed on the report generation
page as fields or drop-down menus. Leaving a field or drop-down menu blank, prior to
generating a report, indicates that you would like
to see all data pertaining to that field. After you have selected your report generation
criteria, cilck Generate Report. The page will display a "report status" while your
report is being processed. Three report generation options will appear:
Download PDF, Download CSV, or Preview
Report. Select the option for your report. Note that if you have a large amount of data, the
report may take a little longer to run. Once you have started to run a report, you can
leave the page and continue your work in ASQ
Online. To check the status of the report, you can select
the Recent Reports tab on the Reports page. Once the report has finished running, you can
then download it from this page as well. Family Access Family Access is an online questionnaire
completion system - an additional module that is
seamlessly integrated with an ASQ Enterprise or Pro account for an additional subscription fee. If your program is a Family Access subscriber,
you will notice that you have a Family Access
page within ASQ Online. This page will allow you to create websites to
direct the caregivers in your program to complete
screenings for their children online. Once accepted by you, the screens that were
entered via Family Access automatically become
part of your child screens. There is no additional data entry necessary to
enter screening results. For more information on Family Access, please
see Section 8 Family Access of the Provider
User Manual. This tutorial covered all the basic steps to help
you get started as a Provider. For more detailed information regarding the
Provider role and all its functions, please see the Provider User Manual, located
in the Help section of ASQ Online.